Administrative Officer: First Aid and Medical Lead

Administrative Officer: First Aid and Medical Lead - Permanent Post

  •   Battersea
  • £25,567 - £27,459(40 weeks per year, 37.5 hours per week)
  • Date Posted ‐ 24 / 02 / 2022
  • Job Reference ‐ ST053


  • To be the first point of contact in respect of administering first aid for students and staff
  • To be the named responsible officer for all first aid matters
  • To be responsible for managing the register of suitably qualified first aiders
  • To ensure that there is sufficient qualified staff to assist in the administration of emergency first aid
  • To be responsible for arranging and communicating a first aid duty rota
  • To be responsible for the Health & Safety and compliance of the Medical room
  • To take charge of the administration of all student medication at the Academy
  • To be responsible for delivering the specific medical related needs of students
  • To use Medical Tracker to keep logs of all first aid incidents, medication and medical conditions, as well as utilising spreadsheets and paper-based records
  • To analyse data on the Medical Tracker and report on findings to Line Managers and SLT, with suggested solutions for improvement
  • To attend regular Medical report meetings with the Director of Resources to discuss medical data and issues
  • To co-ordinate communication home around any first aid incidents
  • To write and update all the individual health care plans for the pupils tracking and monitoring any changes throughout the year
  • To administer the programme, and assist where necessary, of student medical examinations, assessments and inoculations as required
  • To advise and train Academy staff via CPD in specific procedures which they may be expected to carry out in the absence of a trained nurse
  • To promote health education in partnership with the teaching/support staff
  • To ensure that the highest possible standards of clinical procedures are maintained
  • To liaise with parents/carers and medical personnel to ensure that the health needs of students are satisfied
  • To be responsible for ensuring that suitable and sufficient stocks of first aid consumables and equipment are maintained
  • To meet with outside agencies such as CAMHS, the Local Authority (NHS) school nurse, social care, site police officer, local GPs and dentists, opticians e and implement care from these meetings
  • To refer to the in-school Mental Health Lead, into CAMHs and other mental health services, as well as following up referrals with the CAMHs in school team
  • Support children who self-harm (full range) and document incidents and support on CPOMs, as well as informing CAMHS/Local Authority (NHS) school nursing
  • To lead on the breakfast club for students and school foodbank for our community
  • To lead on any Covid testing procedures



  • A good standard of education, including English and Mathematics GCSE or equivalent
  • Awareness of current public health services
  • Awareness of current developments in school
  • Knowledge of safeguarding procedures
  • Knowledge of confidentiality
  • Knowledge of Microsoft software
  • Some understanding of infection control
  • First Aid qualification
  • Knowledge of many of the social issues facing students from disadvantaged backgrounds
  • Minimum of three years’ admin experience
  • Working with children and families
  • Experience in organising and managing support for students
  • Experience in organising and managing training for relevant staff members and managing logs
  • Experience of using spreadsheets
  • Analysing accident reporting log data and first aid logs for patterns and trends
  • Creating actions plans in response to analysis to minimise accidents and first aid visits by students/staff
  • Experience of working with professionals 



Simon Tregellas Photograph

Posted By: Simon Tregellas

Tel: 0208 256 0910

Simon, the Recruitment Manager here at Future Personnel, is a right chatterbox! He helps ensure we make dream partnerships happen every day with our pre interviewed and professional candidates. With extensive experience, he is the extra support you need when there are not enough hours in the day to focus on recruitment.

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