HR Officer

HR Officer - Permanent Post

  •   Battersea
  • £25,140. - £27,001 Performance and Loyalty Bonus + Cash Plan + Pension Scheme + Additional Benefits
  • Date Posted ‐ 07 / 02 / 2022
  • Job Reference ‐ ST042

Main Areas of Responsibilty

 

  • Maintenance of staff MIS areas, including upload of staff personnel information on the  systems in line with School Workforce Census and submission of Census information as agreed with the Principal
  • Using the  MIS and other tracking systems to produce data reports as required by the Principal, Director of Resources or Leadership Team, ensuring systems (BROMCOM and EPM) are rigorously maintained and up to date with staff details.
  • Overall management of the Single Central Register (SCR) in line with Federation and OFSTED requirements.
  • Keeping staff personnel records and files up to date.
  • Ensuring that tracking and maintenance of the absence database in conjunction with legal obligations is correct i.e. requesting doctors’ certificates, referrals to Occupational Health Unit, tracking the sickness entitlement for staff and meetings with line manager and SLT.
  • Liaising with the HR Team regarding HR and Employment Law matters maintaining that we always act in an appropriate and legal way i.e. grievances, dismissals, terminations, redundancies.
  • Liaise with the Senior Leadership Team, Managers and Staff on HR related matters in line with HR related policy and procedure.
  • Ensure the performance management processes are managed throughout the year ensuring forms are sent out at the appropriate time, collate replies, keep accurate logs and produce final reports of grades and comments to the Leadership Team.
  • Collation of all lesson observation documentation and maintenance of spreadsheets and preparation of congratulation letters.
  • Coordinate HR related meetings in accordance with  policy along with taking notes during meetings
  • Manage the Recruitment process from start to finish.
  • Ensuring that DBS checks for staff are completed in a timely fashion in line with OfSTED requirements.
  • Logging and maintaining records of staff Personal Development Training, as part of the process.
  • Responsibility for the recruitment process, including the induction of new starters, medical checks, references, etc; processing all administration and informing of policies and procedures.
  • Processing and tracking all starter paperwork to ensure accuracy, compliance and maintenance in line with Federation requirements
  • Responsibility for preparing monthly payroll and inputting information on to the payroll portal in line with requirements; processing, updating and maintaining records for new starters, leavers, unpaid absences, pension information and any relevant payroll changes.
  • To produce reports as required to the Principal and Director of Resources regarding internal pay progression and national pay increases.
  • To schedule all staff Informal Absence meetings, First Formal Absence meetings and Final Absence meetings. 
  • To organise, administer and minute individual staff meetings (disciplinary, absence, etc.)
  • To produce letters to staff as required by the Principal or Director of Resources.
  • To administer staff benefit application process.
  • Advise on entitlements and pay, and organising for Pregnancy Based Risk Assessments, further meetings also include consultations regarding Flexible Working Arrangements and KIT days.
  • To be responsible for ensuring all visitors, third party contractors, supply and self-employed staff have the appropriate level of clearance.
  • To administer all staff probationary periods, ensuring that Line managers have completed meetings and forms in a timely manner.
  • To undertake regular Safer Recruitment training.
  • Ensuring that all staff HR files are in order and up to date both electronically and manually.

 

Qualifications & Experience

  • Appropriate degree or equivalent level of education
  • Knowledge of Microsoft software packages
  • Knowledge of Human resources legislation
  • Knowledge of payroll procedures
  • Knowledge of key principles of staff management
  • Knowledge of personal assistant roles and responsibilities
  • Training in typing and formatting a variety of documents including spreadsheets
  • Knowledge of a variety of IT packages including database software
  • At least 5 years’ experience working an office environment
  • Experience of coordinating tasks and projects
  • Experience of working as part of a team
  • Experience of working to targets and deadlines
  • Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
  • Experience of developing policies, processes and procedures
  • Experience of responsibility whilst working in an HR administrative role
  • Ability to build and sustain professional standards and relationships with staff at all levels and those outside the academy.
  • Appreciation of issues of sensitivity and confidentiality and adhering to Data Protection.
  • Excellent listening and communication skills, in both speech and writing, and sensitivity in complex situations
  • Computer literate - must have good computer skills including excellent working knowledge of MS Word, Excel etc
  • Use of various databases
  • Working within a busy office environment
  • Experience of assimilating data, record/log keeping and file maintenance (paper and computer)
  • Experience of managing and prioritising a diverse workload, to meet deadlines and to work under pressure.

 

 

Simon Tregellas Photograph

Posted By: Simon Tregellas

Tel: 0208 256 0910

Simon, the Recruitment Manager here at Future Personnel, is a right chatterbox! He helps ensure we make dream partnerships happen every day with our pre interviewed and professional candidates. With extensive experience, he is the extra support you need when there are not enough hours in the day to focus on recruitment.

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