IT Team Administrative Assistant

IT Team Administrative Assistant - Permanent Post

  •   Croydon
  • 25,000 - 30,000 + loyalty bonus + Pension + Cash Plan
  • Date Posted ‐ 10 / 02 / 2022
  • Job Reference ‐ ST045

Main Areas Of Responsibility

  • Manage the IT Team’s electronic diary, assessing priority of appointments and reallocation as necessary.
  • Process correspondence, ensuring that incoming correspondence is dealt with by the Director, on behalf of the Director, or other staff as appropriate.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Manage arrangements for meetings and ensure the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings, presentations and meeting papers, and take minutes as necessary.
  • Set appointments and meetings as requested, including regular one-to-one meetings with key reports.
  • Liaise effectively with internal divisions/departments and external organisations.
  • Advise the IT Senior Leadership Team of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects.
  • Ensure appropriate systems and processes are developed and maintained to support effective and efficient day-to-day running.
  • Ensure smooth flow of information around the directorate, including action monitoring to achieve deadlines and project milestones.
  • Effectively plan and coordinate corporate training events, evaluation workshops and conferences.
  • Provide a confidential and efficient filing system for the Director and his/her offices, including HR files in line with corporate procedures and the Data Protection Act, ensuring compliance with HR policies.
  • Maintain up-to-date knowledge of HR processes and procedures, and advise and assist the Director with HR issues and the recruitment process, including the coordination of the appointment of colleagues.
  • Assisting with raising Purchase Orders and obtaining quotes in accordance to the Federation’s purchasing policy.
  • Ensure that all hardware, software and services purchased meet the specifications laid down by the Federation / Academy and are in accordance with budget.
  • Liaise with vendors, partners and service providers as appropriate.

Qualifications & Experience

  • Be a confident communicator with the ability to be calm, clear and precise, enabling you to liaise with managers at the most senior levels.
  • Be enthusiastic and self-motivated, with a can-do attitude and a strong commitment to delivering results on time and to a high quality in a fast paced environment.
  • Possess outstanding time management, planning and organisational skills.
  • Have a proven track record of balancing priorities and working to strict timescales.
  • Be flexible, adaptable and capable of handling the various pressures and demands associated with this customer focussed IT department.
  • Have the ability to react quickly and effectively to issues and opportunities.
  • Be trustworthy, diligent, discreet and confidential at all times.



Simon Tregellas Photograph

Posted By: Simon Tregellas

Tel: 0208 256 0910

Simon, the Recruitment Manager here at Future Personnel, is a right chatterbox! He helps ensure we make dream partnerships happen every day with our pre interviewed and professional candidates. With extensive experience, he is the extra support you need when there are not enough hours in the day to focus on recruitment.

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