Senior Administrator

Senior Administrator - Temporary Post

  •   Croydon
  • £27,500 + Cash Plan + Pension Scheme + Additional Benefits
  • Date Posted ‐ 23 / 02 / 2022
  • Job Reference ‐ ST051

MAIN AREAS OF RESPONSIBILITY

  • Overseeing the point of contact function for the central office Leadership college team, dealing with telephone calls and inbox queries.
  • Overseeing the maintenance and accuracy of all databases and evaluation records.
  • Liaising with Teaching School Hub Academies to ensure information is shared.
  • Overseeing the preparation of information to respond to queries from stakeholders and suppliers including DfE and ESFA.
  • Overseeing and maintaining the website ensuring that content is current, accurate and well presented. Images are changed regularly and out of date information is removed promptly.
  • Organising team diary and central calendar to be shared with colleagues ensuring that the calendar is kept up to date and event clashes are avoided.
  • Leading the administration and organisation for centrally run CPD, liaising with Academies to book training rooms, catering and refreshments.
  • Overseeing communications with participants undertaking training, confirming training times, venues and homework expectations ahead of training sessions.
  • Supporting financial systems and processes, tracking trainee details, recording programme costs and sending information to finance so that invoices can be generated. Sharing invoices with schools and tracking payments.
  • Producing clear and comprehensive communications to promote training opportunities e.g The e-newsletter.
  • Supervise the work of HLC Administrator(s) line managed by Head of HLC
  • Train and develop administrative staff as appropriate
  • Creating materials for events, documents, tasks sheets including printing / photocopying.
  • Ability to accurately provide regular updates on Leadership College activity.
  • Organise meetings / schedules, take notes and circulate meeting information.
  • Follow up on actions from participants / events.
  • Supporting the implementation of College process and procedures.
  • Maintain responsibility for an efficient filing system both electronically and manually, this may include audio and document preparation.
  • Proof reading and collate information for the production of marketing materials. 

 

QUALIFICIATIONS & EXPERIENCE

  • General keyboarding skills are required along with a working knowledge of PowerPoint, Excel, Word and Outlook
  • A high level of attention to detail is required
  • Good interpersonal skills evidenced
  • At least two years’ experience in administration with some experience of Apprenticeship administration reporting to ESFA
  • Excellent organisational and prioritising skills. Ability to use own initiative with a flexible and accommodating attitude
  • Proactive individual with excellent time keeping skills
  • Some experience in or exposure to the education sector. Competent with ICT and general keyboarding and strong working knowledge of Microsoft Office including PowerPoint, Excel, Word, Publisher and Outlook
  • Experience using mail-merge functions in Microsoft Office. Data management skills (e.g. exporting data, creating/maintaining databases in Excel)
  • Experience using social media platforms, especially Twitter. Highly organised and proactive, with a willingness to work as part of a team, and autonomously
  • Communication skills and ability to conduct business in a professional manner at all times
  • Ability to work under pressure, adhere to tight deadlines and demonstrate a good work ethic
  • Ability to pay attention to detail
  • Skills and understanding to be discreet, diplomatic and versatile

 

WE ARE SHORTLISTING FOR THIS NOW

Simon Tregellas Photograph

Posted By: Simon Tregellas

Tel: 0208 256 0910

Simon, the Recruitment Manager here at Future Personnel, is a right chatterbox! He helps ensure we make dream partnerships happen every day with our pre interviewed and professional candidates. With extensive experience, he is the extra support you need when there are not enough hours in the day to focus on recruitment.

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